Tuesday Tech Tip: Sorting Lists in Word

Word logoLet’s say you’ve got a bulleted or numbered list in Word (confirmed in 2010 & 2013, not tested in earlier versions) and the items are currently in this order:

  • Straub
  • King
  • Koontz
  • Lee
  • Ketchum

Later you decide that you’d like to have them in a different order and if that order isn’t alphabetical (which is available via a button in the ribbon,) you’re probably going to use copy/paste. Here’s a better way.

Put your cursor on the item you’d like to move (you don’t even have to highlight it,) and use SHIFT-ALT-UP/DOWN ARROWS to move the item up or down in the list.

Copy and past my example list into Word and alphabetize this list to give it a try.

Published by

Michael Sauers

Michael Sauers is currently the Technology Innovation Librarian for the Nebraska Library Commission in Lincoln, Nebraska and has been training librarians in technology for more than 15 years. He has also been a public library trustee, a bookstore manager for a library friends group, a reference librarian, serials cataloger, technology consultant, and bookseller. He earned his MLS in 1995 from the University at Albany’s School of Information Science and Policy. Michael’s twelfth book, Google Search Secrets (w/ Christa Burns) was published October 2013 and has two more books on the way. He has also written dozens of articles for various journals and magazines. In his spare time he blogs at travelinlibrarian.info, runs Web sites for authors and historical societies, takes many, many photos, and reads more than 100 books a year.

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